Oklahoma State Association of Parliamentarians - Applying Robert's Rules of Order

“We’ve Got to Stop Meeting Like This…”

…And Start Meeting Like This:

􀂄 Following Robert’s Rules of Order
􀂄 Respecting the Rights of the Minority
􀂄 Reaching the Will of the Majority
􀂄 Protecting the Rights of Absentees
􀂄 Making Meetings Shorter and Meaningful

Friday, June 19, 2009 – 9:00 a.m. to 4:00 p.m.
Saturday, June 20, 2009 – 1:00 p.m. to 4:00 p.m.
Sponsored by the Oklahoma State Association of Parliamentarians

The Oklahoma State Association of Parliamentarians is conducting an all-day workshop at the Wyndham Garden Hotel, 2101 South Meridian Ave., in Oklahoma City on Friday, June 19, and a half-day workshop on Saturday, June 20, designed to benefit beginners, leaders, officers, and members of all types of organizations, large or small. Professional Registered Parliamentarians (PRP) and members of the National Association of Parliamentarians (NAP) will be serving as presenters at the workshop sessions. For those interested, there will be an opportunity to take the optional NAP membership examination at the conclusion of the Friday workshop. Allow 30-45 minutes for the exam. Download the 300 NAP study questions on parliamentary procedure at: www.parliamentarians.org

Educational Workshop Topics: Friday, June 19, 2009 - 9:00 a.m. to 4:00 p.m.
Registration: 8:30 – 8:55 a.m.

Friday Morning Workshop Topics (9:00 a.m. – 11:50 a.m.):

􀀻 “We’ve Got to Stop Meeting Like This!” – Does this Sound Like Your Meetings?
􀀻 “Back to the Basics” – Basic Parliamentary Information (Quorum, Abstentions, Settled Rule, Germane)
􀀻 “Going through the Motions” – Main Motions, Privileged, Subsidiary, Incidental, and Bring Back Motions
􀀻 “One Step at a Time” – Steps in Handling Motions
􀀻 “Roadmap for Meetings” – The Standard Order of Business for Regular Meetings

Friday “Lunch ’n Learn” Session (12:00 p.m. – 12:50 p.m.):

􀀻 “Ask the Professionals” – A panel of Professional Registered Parliamentarians accredited by the National Association of Parliamentarians will answer questions from the audience. Ask your toughest questions!

Friday Afternoon Workshop Topics (1:00 p.m. – 4:00 p.m.):

􀀻 “Let’s Make Amends” – Making and Handling Primary and Secondary Amendments
􀀻 “Minute By Minute” – Duties of the Recording Secretary and the Minutes
􀀻 “Step up to the Plate” – Nominations and Elections
􀀻 “That’s Debatable” – Rules and Decorum in Debate
􀀻 “Get Out the Vote” – Methods of Voting

Optional – National Association of Parliamentarians Membership Exam (4:10 p.m.)

Educational Workshop Topics: Saturday, June 20, 2009 - 1:00 p.m. to 4:00 p.m.
Registration: 12:45 – 1:00 p.m.

􀀻 “Motion to Substitute for the Substitute” – New Text in Place of the Pending Version
􀀻 “Motion to Lay on the Table” – The Most Misused and Abused Motion
􀀻 “Bring Back Motions” – How an Organization Can Change Its Mind

Contact Gloria Counselman (405) 330-9273 for more information.

TENTATIVE CONVENTION AGENDA FOR JUNE 20, 2009

Print the Convention Registration Form

1. Registration: 8:30 - 8:55 a.m.
2. Call to Order 9:00 a.m.
3. Opening Ceremonies
4. Introductions
5. Recognition of OSAP Leadership
6. Reports of Convention Committees
7. Minutes of 2008 OSAP Convention
8. Reports of Elected Officers and Standing Committee Chairmen
9. NAP Update
10. Nominations and Elections
11. Election of 2010 Nominating Committee
12. Reports of Unit Presidents
13. New Business
14. Installation of Officers
15. Awards and Announcements
16. Lunch: 12:00 — 1:00 p.m.

Luncheon Speaker — Georgie Rasco (Executive Director of Neighborhood Alliance of Central Oklahoma)

17. Registration for afternoon workshops open to public: 12:45 — 1:00 p.m.
18. Educational Workshops (beginning at 1:00 PM)

A. “Substitute for the Substitute” — Ron Stinson, PRP, NAP Vice-President
B. “Lay on the Table” — Dr. Janet Wilson, PRP, OSAP Parliamentarian and Youth Committee Chairman
C. “Bring Back Motions ” — Craig Henry, PRP, OSAP Bylaws Chairman

19. Adjourn: 4:00 p.m.

(Executive Committee meeting to follow the convention.)

Contact the OSAP President for upcoming parliamentary procedure workshops!

Workshops can also be arranged upon request. Please contact:
President, Oklahoma State Association of Parliamentarians

Oklahoma State Association of Parliamentarians Events

Contact the OSAP President for upcoming parliamentary procedure workshops!